WESEF will be held SATURDAY, March 10th, 2012 at Sleepy Hollow High School in Sleepy Hollow New York.
Directions are available on the Sleepy Hollow High School webpage and via the this link: DIRECTIONS TO WESEF 2011 at Sleepy Hollow High School
JUDGES:
If you need any further information as the day of the fair approaches, please contact Mrs. Janet Longo-Abinanti at wesefjudges@gmail.com.
Judge Registration/ Complimentary Light Breakfast 8:00 - 8:15am
Initial Screening of Posters 8:15 - 8:45am
Judge Briefing 9:00 - 9:30am
Judging Sessions 10:00 - 2:00pm
Complimentary Lunch 2:00 -3:00pm
STUDENTS & TEACHERS:
Board/ Drop Off: **MANDATORY** ALL students must drop off their complete boards and any supporting materials on Friday, March 9th, 2012 between 4:30pm and 8:00pm. This includes the Official Abstracts (standing upright on the table), data books and or anything else you would like displayed in your booth. You may have someone else (parent, teacher, friend) drop off and set up your board for you, in the event that you cannot be there to do it yourself.
You will check in by the Gym in the High School. Posters are inspected for possible violations (no names/ graphic images) and then you will be instructed where to set up your board. No additional materials can be brought into the judging floor during the fair.
Come prepared to work. Bring any tools that you might need to set up your poster... tacks, tape, hammer, etc.... The drop off process usually takes 30min to an hour depending on the nature of what you have to set up. Parents are welcome to help their son/daughter with this part.
Schedule for the Day of the Fair:
1. 9:00am - Doors open for Student Registration. Please plan to arrive 15-20 minutes early.**** All students must be registered by 9:30 on Saturday. Failure to do so will result in not being allowed to participate in the fair**** Students must report directly to their boards and remain at their boards during the entire judging period (there are opporunities for brief bathroom breaks). Parking is limited, please plan on carpooling if at all possible. Unfortunately parents, siblings or student observers are NOT PERMITTED until the public viewing session in the afternoon.
2. 10:00am - 3:00pm - Judging Sessions.
Students will each be judged a minimum of 6 times and each judging session is 12 minutes long. Students will be permitted to present their research for 7 minutes uninterrupted, the remaining 5 minutes are intended for judges' questions. Between sessions, there will be a 5 minute passing time to allow judges time to locate their next project.
3. LUNCH - will be provided.
Between judging sessions, students will be called to pick up their lunches. Vending machines are also available. Water will be provided, but it is STRONGLY recommended that you bring an extra bottle of water. Teachers must indicate ahead of time which students require vegetarian lunches, please contact Angelo Piccirillo directly with this info by March 1st, 2012.
4. 3:00 - 4:00pm - Public Viewing Session.
Students MUST remain at their posters during this time. It is an excellent photo opportunity for family. Friends and family are encouraged to attend during this time!
5. 4:00pm - 4:30pm - Posterboard Takedown.
Students must remove all posterboards and any other materials during this time. Your poster and all materials must be removed from the gym but you may be able to leave your poster in the lobby of the school near the doors until after the awards ceremony if you are not able to remove it from Sleepy Hollow HS until after the awards ceremony. Any materials that are left at Sleepy Hollow HS overnight will be disposed of.
6. 4:30 - 6:45pm - Treat yourself to dinner . There are numerous restaurants in the area that you can visit to eat out or place a take-out order. WESEF does not cover dinner.
7. 7:00 - 9:00pm - WESEF Awards Ceremony in the Sleepy Hollow HS Auditorium.
Parents, siblings, and community members are invited to join us. While the awards ceremony is fun and suspense filled, featuring a giveaway session and many exciting awards, students do not have to be at the awards ceremony in order to receive their awards. A complete list of the awards for WESEF 2012 are available here.
8. 9:00 - 9:30pm - FINALIST meeting.
Students selected to represent WESEF at the International Science & Engineering Fair as well as ISWEEEP Finalists will be required to attend a short informational session regarding preparation items for the week in Pittsburg, Pennsylvania or Houston, TX respectively.
Additional essential information/ rules for WESEF 2012:
- Please remember that all posterboards and official WESEF abstracts MUST be dropped off at Sleepy Hollow High School on FRIDAY, MARCH 9th between 4pm and 8pm.
- Familiarize yourself with the rubrics that will be used by the judges
3. Please review the rules for project display at the fair:
General Rules for Project Displays:
Not Allowed for Display at Project or in Booth:
1. Living organisms, including plants
2. Taxidermy specimens or parts
3. Preserved vertebrate or invertebrate animals
4. Human or animal food
5. Human/animal parts or body fluids (for example,
blood, urine)
6. Plant materials (living, dead, or preserved) that are in
their raw, unprocessed, or non-manufactured state
(Exception: manufactured construction materials used
in building the project or display)
7. All chemicals including water (Exceptions: water
integral to an enclosed apparatus or water supplied by
the Display and Safety Committee)
8. All hazardous substances or devices [for example,
poisons, drugs, firearms, weapons, ammunition,
reloading devices, and lasers (as indicated in item 5 in
the section of these rules entitled “Allowed at Project
or in Booth BUT with the Restrictions Indicated”)]
9. Dry ice or other sublimating solids
10. Sharp items (for example, syringes, needles, pipettes,
knives)
11. Flames or highly flammable materials
12. Batteries with open-top cells
13. Photographs or other visual presentations depicting
vertebrate animals in surgical techniques, dissections,
necropsies, or other lab procedures
14. Active Internet or e-mail connections as part of
displaying or operating the project at the Intel ISEF
15. Prior years’ written material or visual depictions on
the vertical display board. [Exception: the project title
displayed in the Finalist’s booth may mention years or
which year the project is (for example, “Year Two of
an Ongoing Study”)]. Continuation projects must have
the Continuation Project Form (7) vertically displayed.
16. Glass or glass objects unless deemed by the Display
and Safety Committee to be an integral and necessary
part of the project (Exception: glass that is an integral
part of a commercial product such as a computer
screen)
For more information about rules/ specifications see the official Intel ISEF Display and Safety Regulations
If you have a specific question regarding your project please contact the WESEF SRC Angelo Piccirillo.