PREPARING FOR THE DAY OF THE FAIR
Thursday, December 22, 2011 at 12:36PM WESEF will be held SATURDAY, March 10th, 2012 at Sleepy Hollow High School in Sleepy Hollow New York.
JUDGES register online here: www.wesefreg.org/judges
The window for student registration for WESEF 2012 is now closed. Teachers should receive feedback on student forms (items that need updating, additional forms, etc...) by January 11th, 2011.
Teachers will be contacted with revisions/ additional forms required for each project. However it is important to note that it is vital that each student/teacher/mentor pro-actively seek to determine the necessary forms to qualify for WESEF 2012. These additional forms and the RESEARCH PAPER must be submitted By February 2nd, 2012. Late materials will not be accepted and will result in disqualification of student projects.
JUDGES:
If you need any further information as the day of the fair approaches, please contact Mrs. Janet Longo-Abinanti at wesefjudges@gmail.com.
Judge Registration/ Complimentary Light Breakfast 8:00 - 8:15am
Initial Screening of Posters 8:15 - 8:45am
Judge Briefing 9:00 - 9:30am
Judging Sessions 10:00 - 2:00pm
Complimentary Lunch 2:00 -3:00pm
STUDENTS & TEACHERS:
Please review the schedule for the day of the fair:
1. 9:00am - Doors open for Student Registration. Please plan to arrive early 15-20 minutes early. Parking is limited, please plan on carpooling if at all possible. Unfortunately parents, siblings or student obesrvers are NOT PERMITTED until the public viewing session in the afternoon. *** All students must be registered by 9:30 on Saturday. Failure to do so will result in not being allowed to participate in the fair****
2. 10:00am - 3:00pm - Judging Sessions. Students will each be judged a minimum of 6 times and each judging session is 15 minutes long. Students will be permitted to present their research for 7 minutes uninterrupted, the remaining 8 minutes are intended for judges' questions. Between sessions, there will be a 5 minute passing time to allow judges time to locate their next project.
3. LUNCH - will be provided. Between judging sessions, students will be called to pick up their lunches. Vending machines are also available. Water will be provided, but it is STRONGLY recommended that you bring an extra bottle of water. Teachers must indicate ahead of time which students require vegetarian lunches, please contact Angelo Piccirillo directly with this info by March 1st, 2012.
4. 3:00 - 4:00pm - Public Viewing Session. Students MUST remain at their posters during this time. It is an excellent photo opportunity. Friends and family are encouraged to attend during this time!
5. 4:00pm - 4:30pm - Posterboard Takedown. Students must remove all posterboards and any other materials during this time.
6. 4:30 - 6:45pm - Treat yourself to dinner . There are numerous restaurants in the area that you can visit to eat out or place a take-out order. WESEF does not cover dinner.
7. 7:00 - 9:00pm WESEF Awards Ceremony in the Sleepy Hollow HS Auditorium. Parents, siblings, and community members are invited to join us. While the awards ceremony is fun and suspense filled, featuring a giveaway session and many exciting awards, students do not have to be at the awards ceremony in order to receive their awards. A complete list of the awards from 2011 are available here.
8. 9:00 - 9:30pm FINALIST meeting. Students selected to represent WESEF at the International Science & Engineering Fair will be required to attend a short informational session regarding preparation items for the week in Pittsburg, Pennsylvania.
Additional essential information/ rules for WESEF 2012:
- Please remember that all posterboards and official WESEF abstracts MUST be dropped off at Sleepy Hollow High School on FRIDAY, MARCH 9th between 4pm and 8pm.
- Familiarize yourself with the rubrics that will be used by the judges:
3. Please review the rules for project display at the fair:
Not Allowed for Display at Project or in Booth:
1. Living organisms, including plants
2. Taxidermy specimens or parts
3. Preserved vertebrate or invertebrate animals
4. Human or animal food
5. Human/animal parts or body fluids (for example,
blood, urine)
6. Plant materials (living, dead, or preserved) that are in
their raw, unprocessed, or non-manufactured state
(Exception: manufactured construction materials used
in building the project or display)
7. All chemicals including water (Exceptions: water
integral to an enclosed apparatus or water supplied by
the Display and Safety Committee)
8. All hazardous substances or devices [for example,
poisons, drugs, firearms, weapons, ammunition,
reloading devices, and lasers (as indicated in item 5 in
the section of these rules entitled “Allowed at Project
or in Booth BUT with the Restrictions Indicated”)]
9. Dry ice or other sublimating solids
10. Sharp items (for example, syringes, needles, pipettes,
knives)
11. Flames or highly flammable materials
12. Batteries with open-top cells
13. Photographs or other visual presentations depicting
vertebrate animals in surgical techniques, dissections,
necropsies, or other lab procedures
14. Active Internet or e-mail connections as part of
displaying or operating the project at the Intel ISEF
15. Prior years’ written material or visual depictions on
the vertical display board. [Exception: the project title
displayed in the Finalist’s booth may mention years or
which year the project is (for example, “Year Two of
an Ongoing Study”)]. Continuation projects must have
the Continuation Project Form (7) vertically displayed.
16. Glass or glass objects unless deemed by the Display
and Safety Committee to be an integral and necessary
part of the project (Exception: glass that is an integral
part of a commercial product such as a computer
screen)
For more information about rules/ specifications see the official Intel ISEF Display and Safety Regulations
If you have a specific question regarding your project please contact the WESEF SRC Angelo Piccirillo.


